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Risk Management, Safety Management and Loss Control

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5.1.3.1. Structure - Review of legislation and other requirements

The minimum contents of the standing plan will be determined by requirements put on the organization by third parties. Such third parties will include:

These minimum requirements need to be established when setting up the standing plan and this needs to be reviewed on an ongoing basis (or at least frequent enough) to assure that the external requirements (especially when they have a legislative character) will be met on an on-going basis. If minimum requirements are not met properly, the organization may loose its operating permit, some clients or - what may even be worse, undesired events may occur that could bring catastrophe to the organization and the neighbor hood.

The responsibility for these reviews shall be assigned  and a system shall be put into force to assure that the requirements are communicated to the proper persons that have been assigned the responsibility to make sure that the related activities are carried out. Sometimes the reviews can be done by an external party, possibly the industry association to which the organization belongs, however, the responsibility to meet requirements always remains with the organization and its management.

Some of the external requirements are mandatory such as legislation or industry practices (which are sometimes like legislation), other requirements are made mandatory becasue the organization wants to meet those third party wishes - like having an ISO 14001 certificate because clients require that. Another good example of such a voluntary requirement is the safety certification system for contractors that is being used in parts of Europe. Without such a certificate it may be very difficult for contractors to work on projects in the chemical industry, for example. 

The reviews to establish minimum requirements start with establishing of which external requirements are applicable to the organization and what it is that these external requirements want the organization to do.  From there, requirements are translated into things that people in the organization need to do to meet the objectives.

Go back to STRUCTURE

THE principle of MANAGEMENT RESULTS

 "A manager tends to secure most effective results - through and with others - by performing the management work of planning, organizing, leading and controlling."